Purchase Executive (September 2024)

Role objective - The Purchase Executive will report to the Purchase Officer and support the purchasing team to achieve set targets. The role will have a clear focus, supporting the procurement function to help achieve objectives required to aid delivery of a value for money supply base for the organisation.

Job Responsibilities:

Organize

• Proper synergy and coordination with all the departments concerned with respect to purchases.

• Maintain updated records of purchased products, delivery information and invoices

• Monitor stock levels and place orders as needed

• Timely report for any discrepancies.

• Review of BOQ in coordination with stores to understand requirements.

• Timely payment of suppliers and subcontractors.

• Ensuring that all proper authorizations are available.

• Coordinating with Purchase Manager and other officials for the payment and release of documents and opening of L/C.

Vendor Development

• Research potential vendors

• Negotiate contract terms of agreement and pricing

• Review quality of purchased products

• Attend trade shows and exhibitions to stay up-to-date with industry trends

• Arranging and circulating of proper samples in consultation with Purchase Manager.

• Keeping information of each supplier and the track record of their supplies.

• Getting advance samples and carrying out the quality checking as per prescribed parameters.

Analysis

• Compare and evaluate offers from suppliers

• Track orders and ensure timely delivery

• Enter order details (e.g. vendors, quantities, prices) into internal databases

• Prepare reports on purchases, including cost analyses

Import & Export

• Handling vendor management assessment and comparison.

• Information on consignment movement and arrival.

• Arrange for all documents in advance related to custom documentation and other formalities for import/export of goods.

• Ensure that proper insurance is covered.

Job Requirement:

• Proven work experience as a Purchasing Executive

• Must come from an engineering background with experience in purchase and supply chain procedures

• Strong written and verbal communication skills;

• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)

• Hands-on experience with purchasing software and ERP

• Negotiation skills